The DATA Review Toolkit

The Data Review Toolkit is a practical self-help resource designed to help you respond calmly, correctly, and in writing when a public body asks for personal or financial information that feels excessive, intrusive, or disproportionate.

This toolkit focuses on data protection, fairness, and proportionality — not entitlement decisions — and can be used wherever organisations request detailed personal data as part of a review or compliance process.

Who this toolkit is for

This toolkit is suitable if you:

• have been asked to provide unredacted bank statements

• are being questioned about individual transactions or spending

• have been given rigid deadlines despite disability or ill health

• want to challenge the scope of a data request, not refuse cooperation

• want a clear written record of how your data is being handled

What’s included

This toolkit contains a pack of eight professionally structured letters and documents designed to be used at different stages of a data review process, alongside a short written guide and a compliance tracking document. Including claim closures or threats of claim closures for not providing evidence.

Each letter is intended to help you:

• raise concerns formally and in writing

• respond proportionately to data requests

• protect your privacy while remaining cooperative

• create a clear compliance record

The letters are used sequentially, depending on how the review progresses.

One Data Tracker Printable

One 13 Page Guide On how to use This toolkit along with 

"What Not to Say” Compliance Guidance

The toolkit also includes guidance on what not to say during a review, designed to help you avoid unintentionally widening the scope of data requests or creating unnecessary scrutiny.

This section explains, in plain language:

• why volunteering additional information can escalate a review

• why you are not required to explain personal spending decisions once income and capital are declared

• why discussing third-party transactions (family, friends, carers) can raise separate data protection issues

• how to respond neutrally to questions about account types (for example, personal or business use) without providing unnecessary detail

• why providing explanations “to be helpful” can sometimes create new lines of inquiry

Rather than scripting exact responses, this guidance focuses on principles of proportionality, relevance, and data minimisation, helping you understand how to keep responses factual, limited, and appropriate while continuing to cooperate with the review.

Important clarification

This guidance does not tell you to refuse questions or withhold information.
It explains how to avoid oversharing, protect third-party data, and keep responses aligned with what is relevant to a data review.

Disclaimer

This toolkit provides general information, template documents, and educational guidance only. It does not constitute legal advice, legal representation, or a substitute for advice from a qualified legal professional. No solicitor–client relationship is created by the use of this product. Users are responsible for deciding how and when to use the materials and for ensuring that any action taken is appropriate to their individual circumstances. If you require advice specific to your situation, you should seek independent legal advice.